Reimbursement of Magistrates and Their Appointees from the Nova Roma Treasury
Elected magistrates and their appointees will be reimbursed by the Central Treasury for reasonable expenses incurred in the day-to-day operation of Nova Roma. These include, but are not limited to: printing and mailing the Eagle, hosting the Nova Roma Web site, and necessary mailing costs connected with the Censors' Office when dealing with those who lack Internet access.
Magistrates are expected to be frugal in the use of Nova Roma's resources, using e-mail instead of making long-distance calls, storing information on disk rather than on paper, and seeking help from other Citizens rather than paying for services in the macronational marketplace. Magistrates who wish to implement more costly systems of getting their jobs done are welcome to do so by contributing their own resources.
There will be no funds advanced to Magistrates. To receive reimbursement, a magistrate must submit (to a Quaestor designated by the Consuls) proof of the expenditure (a receipt, not a hand written note) and an explanation of its purpose (this may be hand written). If the request is reasonable, the Quaestor will approve it for payment. If there is an issue which blocks the reimbursement which cannot be resolved between the Quaestor and the magistrate, the Consuls will be asked to adjudicate or to appoint a disinterested party to do so. Such decision will be final.
Reimbursement for expenses occurred in special projects (including but not limited to) new Macellum products; public-service projects, outreach efforts; as well as Special Events, must be approved by the Senate, approval being based on a statement from the applicant with an estimate of the costs involved and the benefits to Nova Roma of the project's implementation.
If funds are promised the applicant upon completing the project will submit all receipts, indicated in the original estimate, before reimbursement will take place. The amount of reimbursement will be limited to the received receipts. Missing receipts will receive no reimbursement.
If the project appears to be going over approved budget, the applicant may return to the Senate and ask for additional money, however, the Senate is not obligated to give any additional money. The applicant is expected to complete project. If it is not completed, the applicant will receive no reimbursement.
Shall this item be enacted?
Failed, Yes-3; No-15; Abstain-0
5 December 2753