Relatio de tabulis tributorum (Nova Roma)

Decree concerning the records of taxpayers

I. Nova Roma has struggled to reflect the correct tax payment status of citizens, within a sufficient time frame, for numerous years. Many citizens have expressed concerns that they have received no acknowledgment of their tax payment status. Although Nova Roma custom and law automatically affords the correct status to those citizens from the moment they pay, citizens have expressed the need for tangible receipt and acknowledgment of their tax payment and their status. If Nova Roma considers itself a viable organization operating with integrity, and that it respects its tax paying citizens, the senate hereby implements the necessary procedural enforcement. Nova Roma also has an obligation under numerous macro-national jurisdictions to provide receipts of payment.

II. This decree mandates ongoing activities for both acknowledgment and record keeping measures concerning funds paid to Nova Roma:

A. With oversight from the curator aerarii, the quaestores aerarii or treasury account managers (as defined by senatus consultum de quaestoribus aerariis constituendis) must provide acknowledgment of any funds paid to Nova Roma, to the paying individual, within one nundinium. The acknowledgment may be as simple as an email to the paying individual (it does not have to be a typed or printed receipt), but the correspondence must record the amount paid and on what date it was paid on.

B. With oversight from the curator aerarii, the quaestores aerarii or treasury account managers (as defined by senatus consultum de quaestoribus aerariis constituendis) must provide a report of tax payers (noting what they paid) to the appropriate officers in the Officium Censorium, at a minimum of once a month, so they may update the tax payment status on the Album Civium. Noting they have to provide acknowledgment to a paying citizen, they should carbon-copy the censorial staff in the same email correspondence.

III. With the enactment of this decree, the quaestores aerarii, or treasury account managers as appropriate, must provide a notification to all citizens who have paid funds to Nova Roma since Kal. Ian. of M. Metello D. Aurelio cos. within 4 nundinae. This should also include a report or copied correspondence to the appropriate officer(s) Officium Censorium. The quaestores aerarii, or treasury account managers then must maintain their obligations in accordance with article II going forwards.

IV. As is already stipulated in law, the Officium Censorium is obligated to make an update the Album Civium once informed or requested of a necessary change. Upon receiving notice from the quaestores aerarii or treasury account managers, the assigned staff of the Officium Censorium must update the tax payment status of a citizen in the Album Civium within a nundinium.